CEDAR RAPIDS (DOWNTOWN) ROTARY SECRETARY/TREASURER POSITION IS OPEN AND ACCEPTING APPLICATIONS
(SEE ALSO "OUR CLUB" SECTION)
The Cedar Rapids Rotary Club is looking for a Secretary/Treasurer. This is a part-time position of approximately 32 hours per week. It is currently paying $23,000 annually. If you have an interest, please contact John Wasta, 2013-2014 Club President, at email@example.com.
Job Title: Secretary/Treasurer, Rotary Club Cedar Rapids
Rotary is an international organization of business and professional leaders with clubs in over 200 countries worldwide. Founded in 1905 in Chicago for after work fellowship among business colleagues, it evolved quickly into the first service club with the motto, “Service Above Self.” A century later Rotary is the largest service club in the world with 1.2 million members in 32,000 clubs.
The Rotary Club of Cedar Rapids is Iowa’s fourth oldest Rotary club and the largest (340+ active members) in the State of Iowa. With a tradition of high ethical standards, the club is highly respected in the Cedar Rapids Community. The Club is commonly referred to as “Downtown Rotary” because it meets in downtown Cedar Rapids, but its members are drawn from the greater metropolitan area.
Position Summary / Purpose:
• To provide day-to-day management of The Rotary Club of Cedar Rapids including administrative, financial, information technology; marketing; coordinate weekly programs and meetings; support for special events and activities as well as clerical functions in an effective and efficient manner.
• To assist and support the Board of Directors, officers, and members to promote and encourage enhancing Rotary, consistent with the Club’s goals and objectives.
Reporting and Scope: The Secretary/Treasurer reports to the Club President and the Board of Directors which is responsible to determine the policies that govern the club.
Position Responsibilities / Accountabilities
• The Secretary/Treasurer assists with the development of the annual budget and provides the ongoing reports that ensure sound fiscal responsibility.
• Interprets and implements goals and objectives and policies to ensure ongoing development of a vibrant Rotary Club and delivery of quality community programs and member services.
• Serves as a resource for officers, directors, committee chairs, general membership, and district personnel.
• Attends Board of Directors meetings and performs Board-related activities such as preparing notices and agendas; prepares and distributes of minutes and information about actions of the Board; and disseminates the financial reports.
• Maintains familiarity with Rotary International and District publications, special events and programs, the Rotary International Manual of Procedure, and changes in Rotary International legislation and policy and the Official Directory.
General and Operational Management / Administration of Rotary Club
• Manages and/or performs administrative, financial and clerical activities in accordance with policies and procedures, contributing to the overall effectiveness of the Club.
• Performs accounting / financial management activities and supervises preparation of statements and reports for the Club, including:
Accounts payable, including preparing checks for signature of President when second signature needed ;
Banking activities, including making deposits;
Coordinating all bookkeeper activities, including preparation of monthly and year-to-date financial statements and reports;
Coordinating preparation and emailing/mailing of timely quarterly billing notices to members; maintaining subsidiary account records reflecting individual member charges, make-up credits, and payments;
Making monthly tax and FICA deposits and coordination the preparation of required federal and state returns and reports.
Assisting incoming president and treasurer to prepare annual club operating budget, dues structure, Rotary office needs, and keeping abreast of any deviations as they occur.
Preparing and mailing dues statements to members.
• Track make ups for dues adjustments- such as guest lunches, special events and other items charged to Rotary Club account.
• Coordinate weekly meetings (in particular, working with the Sargent at Arms who coordinates the greeters and registration of visiting Rotarians and guests, recording attendance, and ensuring that the meetings run smoothly), special functions, social functions and special meetings, including assisting with speaker arrangements; coordinating the agenda and meeting format; coordinating all logistics, needed equipment, and guarantees required; with regard to weekly Club meetings.
• Preserves and maintains a master file of all Club minutes and separate files containing all official Club documents, including articles of incorporation, bylaws, policies, procedures and tax returns.
• Initiates and/or responds, as appropriate, to all correspondence affecting the operation of the Club, including a wide variety of inquiries, requests, and information from all levels including Rotarian members, the board of directors, district and international officials as well as outside sources by e-mail and by phone on a daily basis.
Membership and Community engagement and development:
• Perform membership administrative activities such as maintaining accurate membership information; prepare reports for Rotary International and District (including semiannual reports of membership to Rotary International and monthly membership reports to the District).
• Proven track record of association, club or non- profit management
• Four year degree or commensurate experience
• Strong financial management skills
• Knowledge of computer software, MS Office, ability to use web-based applications
• Exceptional verbal and written communication skills
• Ability to develop options and make recommendations for action
• Must have the ability to be self- directed, manage multiple functions under stress with changing priorities and multi-task.